You can bill clients and allocate the revenue across your chart of accounts. This nonprofit accounting software system is one of the top choices because it also integrates with other essential tools, like Sales Forecasting payroll software, making it a comprehensive solution. We are the most advanced, all-in-one fund accounting platform and financial management suite on the market. Your organization may also be growing and adding on paid staff members (rather than being fully volunteer-run), meaning payroll and time tracking are features you can no longer ignore. Both fund accounting and payroll are functionalities that can be bought as stand-alone or add-on software features to existing accounting packages. Looking for a fully integrated (all-in-one) option will be the better long-term option to avoid integration issues and paying multiple software vendors a month.

“With QuickBooks we can concentrate on the things that we’re really passionate about that drive the business forward.”

• Explore tailored finance solutions optimizing nonprofit accounting with precision.
• Xero allows multiple users to access the system simultaneously, making it easy for your team to work together.
• Accountability is a major Why when it comes to nonprofit accounting—think about all the times you’ve had to bust that tired Overhead Myth.
• You’ll want to look at the accounting features to see if the software matches your accounting needs, as well as pricing and functionality.
• Our expert nonprofit bookkeepers are available to enter and categorize income and expense transactions, prepare monthly statements and tax documents, and much more.

ZipBooks and Wave provide free accounting tools suitable for nonprofits, offering invoicing, expense tracking, and financial reporting functionalities. Custom software solutions save time for nonprofits by performing the exact tasks necessary to run your NPO. Automation tools from these solutions fill out tax forms, track donations, or simply check your bank account all from one source. Accounting software for nonprofits handles financials, invoicing, and donation and grant management for organizations. Your accounting software should integrate seamlessly with existing tools like donor management systems, CRM platforms, or fundraising software. Using intelligent reporting tools, nonprofits can create specific financial statements.

Best Nonprofit Accounting Software in 2025

You can confidently manage your books, financial health, and bottom line the right way, the first time and every time. While it doesn’t offer all the specialized features that some nonprofit-focused software does, you can always transition to QuickBooks Enterprise if you find you need more specific tools. Most NPOs’ operating expenses are entirely from funds, grants, and donations. A customizable solution can automatically account for and allocate funds from grants and donations, allowing your organization to focus on actual outreach rather than behind-the-scenes administrative tasks. You can track all activity within the system, whether it’s posting journal entries, deleting a transaction, or any other change.

Never lose track of your payments

Pricing is not readily available on the website, but you can request a demo to get a feel of the software. Either way, you’ll find a good Quickbooks for nonprofit plan for your business. At Financopedia, we’re committed to assisting small businesses and individuals with their finances and taxes.

This can include rules set forth by the Financial Accounting Standards Board (FASB), Internal Revenue Service (IRS) regulations for tax-exempt organizations, and state-specific reporting requirements. Compliance is particularly important to nonprofits because it helps them keep tax-exempt status. Built by nonprofit experts and financial professionals, Aplos is purpose-built to help NPOs manage funds with transparency and precision. Get free accounting services for nonprofit organizations access to 8 short demo videos and learn how our nonprofit accounting solutions can help simplify your finances. For more in-depth resources on nonprofit accounting, bookkeeping best practices, and expert tips, check out our accounting resource hub.

• Without proper fund accounting, nonprofits risk compliance violations and lose donor trust.
• Finally, the software should be supported by a reliable customer service team.
• A wide range of organizations are “not for profit,” including most political groups, schools, churches, social clubs, and consumer cooperatives.
• With clear fund separation, user permissions, and detailed reporting, you can easily meet FASB and IRS Form 990 requirements.
• Sign up with ProfitBooks for free and experience how proper accounting software can change the way you run your organization.
• The program’s vast functionalities are equipped to track every transaction and handle complicated finances.

Tips for Choosing Accounting Software for Your Nonprofit

Once you have chosen an affordable software and respective plan that includes the accounting features and functionality your nonprofit needs, evaluate its more advanced plans. Determine if you are likely to be able to afford them and if they include the necessary features your nonprofit needs as it grows. With this software, you can create donor profiles, communicate with donors and keep a record of the relationship, and personalize your engagement and retention strategies with targeted outreach tools. Donor management tools then help you increase retention, track donations and fundraise. Real-time visibility into fund balances and program expenses can help you build stronger relationships bookkeeping with stakeholders. Your donors and board members can clearly see how funds are being used, while automated reporting demonstrates your commitment to responsible stewardship.